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Leadership.Local

Effective Meetings

Module 07: Effective Meetings

We can often have a love—hate relationship with meetings, yet, meetings are one of the key tools for collaboration, communication, and team development. In this module, we consider how to get the most out of our meetings (comparing the difference between our worst and best meetings), particularly focusing on how to align a meeting's purpose and shape. We'll explore the best practice of meeting preparation, facilitation, and follow-up. Whether you're currently meeting with your team—or you're considering how a rhythm of meetings could be helpful—this module will help you to shape meetings more effectively and efficiently.
We can often have a love—hate relationship with meetings, yet, meetings are one of the key tools for collaboration, communication, and team development. In this module, we consider how to get the most out of our meetings (comparing the difference between our worst and best meetings), particularly focusing on how to align a meeting's purpose and shape. We'll explore the best practice of meeting preparation, facilitation, and follow-up. Whether you're currently meeting with your team—or you're considering how a rhythm of meetings could be helpful—this module will help you to shape meetings more effectively and efficiently.
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OVERVIEW
Prework
Workshop
Homework

Module Overview

We can often have a love—hate relationship with meetings, yet, meetings are one of the key tools for collaboration, communication, and team development. In this module, we consider how to get the most out of our meetings (comparing the difference between our worst and best meetings), particularly focusing on how to align a meeting's purpose and shape. We'll explore the best practice of meeting preparation, facilitation, and follow-up. Whether you're currently meeting with your team—or you're considering how a rhythm of meetings could be helpful—this module will help you to shape meetings more effectively and efficiently.

Core Components in this Module

  1. Prework: There are some pre-workshop reflection questions.
  2. Workshop: The workshop focuses on: (a) WHY Meetings; (b) HOW Meetings (preparation, facilitation, and follow-up); (c) Next Steps.
  3. Homework: (a) Complete the Worksheet; (b) Discuss your plans (on how to make your meetings more efficient and effective) with your team.

Also in this Module

  • Going Deeper: If you would like to go deeper on this topic, some additional resources are provided including books, videos, and articles.
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PREWORK

To prepare for the workshop, please take the following two steps.

Step 1: Identify a team that you currently lead.

Step 2: Think about:

  1. What is the WORST regular meeting that you’ve been part of?
  2. What is the BEST regular meeting that you’ve been part of?
  3. How does your team meeting compare?
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WORKSHOP STRUCTURE

  1. Checkin homework from the last session (Creating Purpose & Focus).
  2. An overview of why meetings are important.
  3. Detailed approach to how meetings can be effective and efficient.
  4. Plans for how to take some next steps.
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Download Workshop Slides (PDF)
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Download Workshop Slides (PDF)
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Download Worksheet (includes Homework) (PDF)
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NEXT STEPS FOR THIS MODULE

During this workshop, we considered how effective meetings can help you enable the purpose of your team. For homework (before the next workshop and module):

  • Complete: the worksheet and work to thoroughly detail each section (on preparing, facilitating, and follow-up).
  • Discuss with your team (or key members). Particularly on how you can together improve the effectiveness and efficiency of your meetings.

Please use the worksheet under the workshop tab to help guide your homework.

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